Multilevel Management System (MMS) Features

• Windows graphical interface which gives a similar look and feel to MMS for Windows as you have with other Windows programs. You can see everything on the screen and enter and change data quickly and effortlessly. You may have more than one window open at a time for easy maneuvering throughout the program.
• MMS allows for an unlimited number of customers, products, product vendors, invoices, tax rates, etc.
• Tracking of purchase and sales information and production of family trees for volume transfers for an unlimited number of multilevel companies.
• Mailing labels can be printed to any label format or exported out to a file (i.e. Excel) for use in a mail merge. Sort options include business name, last name, and zip code with many other selection options.
• Professional-appearing documents which lend credibility and professionalism to your business. All documents can be viewed on the screen before printing and printed only if needed, saving in printing costs. All printers supported by Windows are supported. Additionally, all documents can be faxed directly from MMS with your Windows compatible fax card and software (not included).
• Optional Retail Store Equipment is available including a quick receipt printer, sturdy cash drawer, bar code scanner, and pole display turns your computer and MMS for Windows into a cash register with so many more features and reporting capabilities. MMS supports the NSP manufacturing bar code in addition to standard UPC bar codes.
• System Configuration allows you to tell MMS which way you want to use the system. Examples include the selection of default shipping costs, product lookup method, invoice message, invoice print style, and many more.
• Multi-user version is available at additional cost for a peer-to-peer or server based network. Contact us for networking cost and details.

Inventory / Invoicing Features

• Handles unlimited number of vendors from whom you may purchase, track inventory, and prepare reorders for at any time.
• Allows five separate prices for each item: Retail, PV, QV, Cost, and Distributor Cost.
• Has an option to hand enter a product while writing an invoice. This is especially helpful when you have a customer order an item that you have not put in inventory yet or do not wish to track with the inventory.
• Support is included for multiple tax rates. Each product can be assigned a different tax rate even if sold on the same invoice.
• Each product sold on an invoice can be given a percentage discount and all products on the same invoice do not have to have the same discount, allowing you to discount products from one company at a different percentage rate than those from another company.
• Prepare a Reorder Report any time for any vendor. This report will tell you what to order and will compute QV and cost totals. You can also add products, delete products, or delete an entire reorder if you decide not to order that particular day. You can also generate a Reorder manually, if you wish. The reorder can be called in, faxed in, or mailed in. Additionally, for NSP orders, MMS has a feature to transfer the order to NSP's website through which you currently receive a 1% reorder discount on.
• Optional Bar Code Scanner can be purchased to allow you to select products by their bar code, UPC, and even the NSP manufacturing bar code. Additionally, you can select a product by stock number or name.
• Shipping can be calculated as a percentage of the total retail cost or subtotal of the invoice or as a dollar amount that you choose.
• When invoices are voided, products are automatically restocked into the inventory and the customer's balance credited and any volume given to the customer is removed.
• Allows you to view the actual products sold on a given invoice. Invoices can be stored in the computer for as long as you wish allowing you determine what a given customer has purchased no matter how long ago the purchase occurred.
• Produces an Invoice Summary Report, which allows you to determine at a glance what your sales have been for any given period or what a particular customer has purchased. Numerous other inventory reports are also available.
• Places products in categories, which allow reporting, based on category sales in addition to regular product reports. Example: Herbs, Vitamins, Books, Sales Aids, etc.
• Lid labels can be produced at the time of a Reorder Report for those items you are ordering. The labels include your name, stock number, and price of the product. When the item arrives, simply attach your labels to the arriving bottles.
• Instantly restocks ordered items when they arrive in your office, noting any items which may have been backordered to you. All on-hand quantities will be automatically updated to include those items that just arrived.
• Tracks sales totals for each item in inventory, daily, weekly or monthly, helping you make sound purchasing decisions when items are on special.
• Has multiple ways to edit or view products, including a search of a particular vendor, allowing fast editing when a vendor has a price increase on many of their items.
• Generates an Inventory Report with product information, price and extended prices, and a total value of all the goods in the inventory.
• Allows you to create and change an unlimited number of customized invoice messages on the invoices. Great for advertising meetings & product specials for one or more companies or one or more cities as well as stating company policies such as charges for returned checks.
• Produces 8 ½ X 11-inch invoices which are professional in appearance. This invoice is also a mailing label for use on packages in window envelopes. No need to create a separate shipping label.
• Optional 3-inch quick receipt printer produces a quick invoice for high-volume stores.
• Detailed invoicing allows separate "bill to" and "ship to" without having to hand-type in the ship-to customer information. Each customer's information screen allows for separate mailing & shipping addresses.
• Handles drop-ships from any vendor without impacting your current inventory on hand.
• If a product is backordered to a customer, a packing slip can be generated when the item arrives in your office, making shipment of that item very easy.
• QV totals are displayed right before the closing of an invoice allowing the customer to know what their monthly QV total is in case they are trying to reach as certain QV amount.
• You may apply a single payment to multiple invoices.
• The invoice may be paid at time of creation or at a later date, depending on when the customer pays. When the invoice is paid, you will note if payment is by cash, check, or credit card. The program produces a record of payments received, providing a computer-generated record for your bank deposits. You will never have to post checks again or complete a check roster. This Deposit Report lists undeposited payments and lets you select what payments you will be depositing if you are not depositing all payments. This is helpful if you are holding checks for people.
• Produces Sales Summary Report, which, if run daily, eliminates the need for duplicate invoicing and excessive paper records.
• End-of-the-month report includes: 1) Taxable sales, 2) Nontaxable sales for resale, 3) Nontaxable out-of-state sales, 4) Total shipping costs charged, 5) Total gross sales for the month.
• Price updates available at a nominal charge whenever N.S.P. has a major price adjustment. This eliminates major data entry time changing prices manually.
• Has employee clock-in and clock-out and produces a payroll report for each employee.

Customer Features

• Automatic tracking of Product Volume for an unlimited number of companies for all distributors, including group and personal volume totals.
• Produces QV Transfer Report, which can be faxed or called into NSP.
• Easy customer access by name not numbers. No need to remember an ID number or look people up on a list.
• Allows separate ship-to & bill-to addresses, 10-digit zip codes, sales tax license numbers, distributor renewal dates, unlimited credit card numbers, and three phone numbers for each customer. Provides a Notes section for you to post notes about any individual.
• Each customer can be assigned to one of four different categories for each company, allowing them to be categorized differently for different companies. The categories are retail, associate, distributor, and manager, however, additional categories can be added if necessary.
• Complete "family tree" generates to 19 levels with personal QV and group QV for each person, ending those month-end headaches. The family tree can be sorted for one customer, all customers, or first level managers only.
• Generates billing statements for use with window envelopes--no more address typing. You can enter any past due date and print statements for customers who have invoices which were generated before the past due date and remain unpaid.
• Has screen display of all invoices and payment records for the month for any customer so you can see their account at a glance.
• Gives you the choice of crediting QV or not when an invoice is paid. If client pays you so late that you do not wish to give QV credit, you can choose to not have the QV credit given.
• Gives you the choice of having the tax calculated on the retail taxable sales, the subtotal of the invoice (before shipping fees), or the adjusted subtotal of the invoice (for use when you give a discount to a customer).

There are many more features not listed here. The program has been written to allow any type of business whether home based or retail store to get the most out of the program through configuration options. We support our customers and they support use by giving us testimonials to their satisfaction with MMS. Click here to read some of them.

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