| |
 |
Multilevel Management System (MMS)
Features
|
-
Windows graphical interface which gives a similar look
and feel to MMS for Windows as you have with other Windows programs. You
can see everything on the screen and enter and change data quickly and effortlessly.
You may have more than one window open at a time for easy maneuvering throughout
the program.
-
MMS allows for an unlimited number of customers, products,
product vendors, invoices, tax rates, etc.
-
Tracking of purchase and sales information and production
of family trees for volume transfers for an unlimited number of multilevel
companies.
-
Mailing labels can be printed to any label format or exported
out to a file (i.e. Excel) for use in a mail merge. Sort options include
business name, last name, and zip code with many other selection options.
-
Professional-appearing documents which lend credibility
and professionalism to your business. All documents can be viewed on the
screen before printing and printed only if needed, saving in printing costs.
All printers supported by Windows are supported. Additionally, all documents
can be faxed directly from MMS with your Windows compatible fax card and
software (not included).
-
Optional Retail Store
Equipment is available including a quick receipt printer, sturdy cash
drawer, bar code scanner, and pole display turns your computer and MMS for
Windows into a cash register with so many more features and reporting capabilities.
MMS supports the NSP manufacturing bar code in addition to standard UPC
bar codes.
-
System Configuration allows you to tell MMS which way you
want to use the system. Examples include the selection of default shipping
costs, product lookup method, invoice message, invoice print style, and
many more.
-
Multi-user version is available at additional cost for a
peer-to-peer or server based network. Contact us for networking cost and
details.
Inventory / Invoicing Features
- Handles unlimited number of vendors from whom you may purchase, track inventory,
and prepare reorders for at any time.
- Allows five separate prices for each item: Retail, PV, QV, Cost, and Distributor
Cost.
- Has an option to hand enter a product while writing an invoice. This is
especially helpful when you have a customer order an item that you have not
put in inventory yet or do not wish to track with the inventory.
- Support is included for multiple tax rates. Each product can be assigned
a different tax rate even if sold on the same invoice.
- Each product sold on an invoice can be given a percentage discount and all
products on the same invoice do not have to have the same discount, allowing
you to discount products from one company at a different percentage rate than
those from another company.
- Prepare a Reorder Report any time for any vendor. This report will tell
you what to order and will compute QV and cost totals. You can also add products,
delete products, or delete an entire reorder if you decide not to order that
particular day. You can also generate a Reorder manually, if you wish. The
reorder can be called in, faxed in, or mailed in. Additionally, for NSP orders,
MMS has a feature to transfer the order to NSP's website through which you
currently receive a 1% reorder discount on.
- Optional Bar Code Scanner can be
purchased to allow you to select products by their bar code, UPC, and even
the NSP manufacturing bar code. Additionally, you can select a product by
stock number or name.
- Shipping can be calculated as a percentage of the total retail cost or subtotal
of the invoice or as a dollar amount that you choose.
- When invoices are voided, products are automatically restocked into the
inventory and the customer's balance credited and any volume given to the
customer is removed.
- Allows you to view the actual products sold on a given invoice. Invoices
can be stored in the computer for as long as you wish allowing you determine
what a given customer has purchased no matter how long ago the purchase occurred.
- Produces an Invoice Summary Report, which allows you to determine at a glance
what your sales have been for any given period or what a particular customer
has purchased. Numerous other inventory reports are also available.
- Places products in categories, which allow reporting, based on category
sales in addition to regular product reports. Example: Herbs, Vitamins, Books,
Sales Aids, etc.
- Lid labels can be produced at the time of a Reorder Report for those items
you are ordering. The labels include your name, stock number, and price of
the product. When the item arrives, simply attach your labels to the arriving
bottles.
- Instantly restocks ordered items when they arrive in your office, noting
any items which may have been backordered to you. All on-hand quantities will
be automatically updated to include those items that just arrived.
- Tracks sales totals for each item in inventory, daily, weekly or monthly,
helping you make sound purchasing decisions when items are on special.
- Has multiple ways to edit or view products, including a search of a particular
vendor, allowing fast editing when a vendor has a price increase on many of
their items.
- Generates an Inventory Report with product information, price and extended
prices, and a total value of all the goods in the inventory.
- Allows you to create and change an unlimited number of customized invoice
messages on the invoices. Great for advertising meetings & product specials
for one or more companies or one or more cities as well as stating company
policies such as charges for returned checks.
- Produces 8 ½ X 11-inch invoices which are professional in appearance. This
invoice is also a mailing label for use on packages in window envelopes. No
need to create a separate shipping label.
- Optional 3-inch quick receipt printer
produces a quick invoice for high-volume stores.
- Detailed invoicing allows separate "bill to" and "ship to" without having
to hand-type in the ship-to customer information. Each customer's information
screen allows for separate mailing & shipping addresses.
- Handles drop-ships from any vendor without impacting your current inventory
on hand.
- If a product is backordered to a customer, a packing slip can be generated
when the item arrives in your office, making shipment of that item very easy.
- QV totals are displayed right before the closing of an invoice allowing
the customer to know what their monthly QV total is in case they are trying
to reach as certain QV amount.
- You may apply a single payment to multiple invoices.
- The invoice may be paid at time of creation or at a later date, depending
on when the customer pays. When the invoice is paid, you will note if payment
is by cash, check, or credit card. The program produces a record of payments
received, providing a computer-generated record for your bank deposits. You
will never have to post checks again or complete a check roster. This Deposit
Report lists undeposited payments and lets you select what payments you will
be depositing if you are not depositing all payments. This is helpful if you
are holding checks for people.
- Produces Sales Summary Report, which, if run daily, eliminates the need
for duplicate invoicing and excessive paper records.
- End-of-the-month report includes: 1) Taxable sales, 2) Nontaxable sales
for resale, 3) Nontaxable out-of-state sales, 4) Total shipping costs charged,
5) Total gross sales for the month.
- Price updates available at a nominal charge whenever N.S.P. has a major
price adjustment. This eliminates major data entry time changing prices manually.
- Has employee clock-in and clock-out and produces a payroll report for each
employee.
Customer Features
- Automatic tracking of Product Volume for an unlimited number of companies
for all distributors, including group and personal volume totals.
- Produces QV Transfer Report, which can be faxed or called into NSP.
- Easy customer access by name not numbers. No need to remember an ID number
or look people up on a list.
- Allows separate ship-to & bill-to addresses, 10-digit zip codes, sales tax
license numbers, distributor renewal dates, unlimited credit card numbers,
and three phone numbers for each customer. Provides a Notes section for you
to post notes about any individual.
- Each customer can be assigned to one of four different categories for each
company, allowing them to be categorized differently for different companies.
The categories are retail, associate, distributor, and manager, however, additional
categories can be added if necessary.
- Complete "family tree" generates to 19 levels with personal QV and group
QV for each person, ending those month-end headaches. The family tree can
be sorted for one customer, all customers, or first level managers only.
- Generates billing statements for use with window envelopes--no more address
typing. You can enter any past due date and print statements for customers
who have invoices which were generated before the past due date and remain
unpaid.
- Has screen display of all invoices and payment records for the month for
any customer so you can see their account at a glance.
- Gives you the choice of crediting QV or not when an invoice is paid. If
client pays you so late that you do not wish to give QV credit, you can choose
to not have the QV credit given.
- Gives you the choice of having the tax calculated on the retail taxable
sales, the subtotal of the invoice (before shipping fees), or the adjusted
subtotal of the invoice (for use when you give a discount to a customer).
There are many more features not listed here. The program has
been written to allow any type of business whether home based or retail store
to get the most out of the program through configuration options. We support
our customers and they support use by giving us testimonials to their satisfaction
with MMS. Click here to read some of them.
|
